Easy staff scheduling
Create and post staff schedules online. Copy prior schedules when useful, make changes quickly and publish when ready. Scheduled employees receive their schedule and changes by text and email.
Everything you get
Everything you need to schedule and communicate with your restaurant team
Schedulefly gives independent restaurants one simple place to build schedules, manage shift changes and time off, communicate with staff, watch labor, share manager information and keep important team resources organized.
Simple to use. Not short on capability.
See it in action
Five minutes. A feel for the whole product.
Take a quick tour of Schedulefly.
Build and publish the weekly schedule
Shift trades, pickups and giveaways
Employees can give up, pick up and trade available shifts online. Managers easily control approvals, and can see who approved or declined them. Changes update automatically, and the people involved receive alerts.
Availability and time-off requests
Staff enter availability and time-off requests inside Schedulefly so scheduling managers have that information in front of them while building the schedule.
Schedule-change alerts
When a posted schedule changes, Schedulefly automatically alerts the employees affected by the change.
Keep the whole team connected
Team text and email communication
Send announcements, reminders and important team messages by text and email from one place. Keep restaurant communication out of scattered group threads.
Message Wall
Give managers and staff a shared place to communicate. Share posts with the whole team, specific positions or selected individuals. Attach documents and photos, and react to posts to keep the conversation going.
iOS and Android apps
Managers and staff can stay connected to schedules, messages and shift activity from their phones.
Google Calendar integration
Employees can sync Schedulefly with Google Calendar to help keep upcoming shifts visible alongside the rest of their calendar.
Give managers better operating tools
Fly Notes manager logbook
Managers can share reservations, events, action items, reminders and other notes with the management team in one place.
Daily Crib Sheet
A daily email can give managers a quick view of who is scheduled, contact information, manager notes, reminders and staff birthdays.
Daily Reminders
Important date reminders for your location, and on individual staff members, can be scheduled for delivery to your inbox that morning.
Multi-unit dashboard
Multi-unit operators can see every restaurant in the group, move between locations with one login and communicate across locations.
Keep employee information and resources organized
Employee database
Keep employee contact information, emergency contacts, position information, notes and other useful details organized in one place.
Documents and files
Upload and share manuals, handbooks, menus and other important files with staff. Managers can also track who is downloading and viewing these important documents.
Job postings
Create job postings for open positions, share them with staff or elsewhere, and keep applicant information organized for manager review.
Keep an eye on labor
Labor forecasting before the schedule is posted
Enter daily or weekly sales forecasts and see scheduled labor dollars and projected labor cost as a percentage of sales while building the schedule.
Useful restaurant reporting
Give managers access to practical reports such as scheduled labor, wages, time-off activity, staff logins and other operating information available in Schedulefly.
Real human support
Customer support from real people
Schedulefly is intentionally personal. Customers can call, text or email and reach a real person who knows the product and understands restaurant operators.
Focused on restaurant life
Simple does not mean limited.
Schedulefly is intentionally focused. We are not trying to replace your POS, payroll system or every piece of restaurant software you use. We focus on the weekly scheduling and team-communication work restaurant managers do constantly — and we make that work easy.
That means your managers get the tools they actually need without a long implementation, a giant feature maze or a system your staff has to be talked into using.
From restaurant operators
Easy to use. Easy to come back to.
“We used it for a decade, left to try others, and came back. It’s perfect for restaurants.”
“Super easy to use with top-notch customer service.”
Ready to make scheduling simpler?
No credit card required. No contracts. All features included from day one.
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Every Feature Included